Passport

Your Passport is your professional identity on Flowstate. It’s a comprehensive profile that showcases your experience, skills, education, and achievements in a structured, visual format.

What Is a Passport?

A Passport is more than a resume. It’s a living document that:

• Captures your complete professional history
• Visualizes your skills with interactive charts
• Displays certifications and achievements
• Connects to your external profiles (GitHub, LinkedIn, portfolio)
• Evolves as your career progresses

Your Passport appears as a tile on your canvas, providing quick access to view and update your profile.

Passport Components

Basic Information

Your Passport starts with core identity information:

• Full name: Your professional name
• Headline: A one-line summary of what you do
• Location: City and country
• Contact: Email and phone (visibility controlled by you)
• Bio: A brief professional summary

This information helps others understand who you are at a glance.

Work History

Your work history captures your professional experience:

Each Position Includes

• Company name: Where you worked
• Role/title: What you did
• Duration: Start and end dates (or “Present” for current roles)
• Description: Key responsibilities and achievements
• Skills used: Technologies, tools, and competencies

Timeline View

Work history is displayed chronologically, making it easy to see career progression and the arc of your experience.

Current and Past Roles

Clearly distinguish between current positions (marked “Present”) and past roles. This helps others understand your current focus.

Education History

Your education section captures academic credentials:

Each Entry Includes

• Institution: University, college, or school name
• Degree: Type of degree or certification
• Field of study: Major, concentration, or focus area
• Duration: Start and end dates
• Achievements: Honors, awards, relevant coursework

Multiple Degrees

Add as many education entries as needed. They’re displayed chronologically, showing your academic journey.

Skills

Skills are the heart of your Passport. Flowstate organizes skills into two categories:

Hard Skills

Technical and domain-specific competencies:

• Programming languages
• Tools and frameworks
• Design software
• Industry-specific knowledge
• Certifications

Soft Skills

Interpersonal and professional competencies:

• Communication
• Leadership
• Problem-solving
• Collaboration
• Adaptability

Skill Levels

For each skill, indicate your proficiency:

• Beginner: Learning or limited experience
• Intermediate: Comfortable and productive
• Advanced: Deep expertise and mastery
• Expert: Recognized authority

Visual Radar Chart

Skills are visualized in an interactive radar chart that shows:

• Relative strength across different skill areas
• Balance between hard and soft skills
• Areas of deep expertise
• Opportunities for growth

The radar chart makes it easy to understand your skill profile at a glance.

Certifications and Achievements

Showcase credentials and accomplishments:

Certifications

• Name: Certification title
• Issuing organization: Who granted it
• Date earned: When you received it
• Expiration: If applicable
• Credential ID: For verification

Achievements

• Title: Achievement name
• Description: What you accomplished
• Date: When it happened
• Context: Organization or project

These elements provide evidence of your expertise and accomplishments.

Social Connections

Link your external profiles to provide a complete picture:

Supported Platforms

• GitHub: Code repositories and contributions
• LinkedIn: Professional network and endorsements
• Portfolio: Personal website or portfolio site
• Twitter/X: Professional presence and thought leadership
• Other: Any other relevant links

Verification

Links are displayed with platform icons, making it easy for others to explore your work across the web.

Stamps and Layers

Stamps and layers are Flowstate’s achievement and verification system:

Stamps

Stamps are badges that recognize specific accomplishments:

• Completing onboarding
• Reaching milestones
• Contributing to the community
• Demonstrating expertise

Stamps are awarded automatically or by administrators.

Layers

Layers are verification levels that indicate trust and credibility:

• Layer 1: Basic profile completed
• Layer 2: Email verified
• Layer 3: Work history verified
• Layer 4: Skills endorsed by others
• Layer 5: Recognized expert

Higher layers unlock additional features and visibility.

Creating Your Passport

Onboarding Flow

When you first create your Passport, you’re guided through a structured onboarding:

Step 1: Basic Info

Enter your name, headline, location, and bio. This establishes your identity.

Step 2: Experience

Add your work history, starting with your current role. Include as much detail as you’re comfortable sharing.

Step 3: Skills

Select your hard and soft skills. Rate your proficiency in each. The radar chart updates in real time.

Step 4: Education

Add your academic credentials. Include degrees, certifications, and relevant training.

Step 5: Achievements

Showcase certifications and notable accomplishments. Add links to verify credentials.

Step 6: Social Connections

Link your GitHub, LinkedIn, portfolio, and other profiles. This connects your Flowstate identity to your broader professional presence.

Each step is optional, but completing your Passport makes it more valuable to you and others.

CV Import

Don’t want to enter everything manually? Upload your existing resume or CV:

1. Click “Import CV” in Passport settings
2. Upload a PDF, DOCX, or TXT file
3. Flowstate’s AI (powered by OpenAI) parses the document
4. Fields are auto-filled with extracted information
5. Review and refine the imported data

CV import saves time and ensures accuracy by extracting information directly from your existing documents.

What Gets Imported

The AI extracts:

• Work history (companies, roles, dates, descriptions)
• Education (institutions, degrees, dates)
• Skills (technical and soft skills mentioned in the document)
• Certifications (if clearly listed)

Review and Refine

After import, review each section:

• Verify dates and titles
• Add missing details
• Correct any misinterpretations
• Organize skills by category

The AI is good, but human review ensures accuracy.

Updating Your Passport

Your Passport is a living document. Update it as your career evolves:

Adding New Experience

When you start a new role:

1. Open your Passport
2. Add a new work history entry
3. Mark your previous role as ended (if applicable)
4. Update your headline if your focus has changed

Adding New Skills

As you learn new technologies or develop new competencies:

1. Add the skill to your hard or soft skills list
2. Set your proficiency level
3. Watch the radar chart update to reflect your growth

Updating Achievements

When you earn a new certification or accomplish something notable:

1. Add it to your certifications or achievements section
2. Include verification details
3. Share the update with your network

Keeping It Current

Set a reminder to review your Passport quarterly. Update:

• Current role descriptions
• New skills and proficiencies
• Recent achievements
• Links to new projects or content

A current Passport is more valuable to you and others.

Privacy and Visibility

You control what others see:

Public vs. Private Fields

Choose what to share:

• Always public: Name, headline, skills radar chart
• Optional: Work history details, education, contact info
• Always private: Edit history, draft content

Visibility Settings

Control who can see your Passport:

• Public: Anyone can view
• Connections only: Only people you’re connected with
• Private: Only you can see

Adjust visibility based on your comfort level and goals.

Contact Information

Control how people can reach you:

• Show or hide email
• Show or hide phone
• Provide alternative contact methods (social profiles)

You decide how accessible you want to be.

Using Your Passport

Networking

Your Passport helps you connect with others:

• Share your Passport link when introducing yourself
• Use it as a conversation starter in Rooms and Offices
• Let others discover your skills and experience

Collaboration

Your Passport helps teams work together:

• Office members can view each other’s Passports
• Understand team skills and expertise
• Identify who to ask for help or collaboration

Opportunities

Your Passport can attract opportunities:

• Recruiters and partners can discover you
• Showcase your expertise to potential collaborators
• Build credibility in your field

Best Practices

Be Specific

Don’t just list job titles. Describe what you actually did and accomplished. Specificity makes your experience more credible and interesting.

Quantify Achievements

When possible, use numbers:

• “Increased conversion rate by 25%”
• “Managed a team of 8 engineers”
• “Shipped 15 major features in 12 months”

Numbers make accomplishments concrete.

Keep Skills Current

Remove skills you no longer use. Add skills you’re actively developing. Your skill list should reflect your current capabilities, not your entire history.

Use the Radar Chart

Pay attention to the radar chart. It reveals:

• Imbalances in your skill set
• Areas where you’re strongest
• Opportunities to develop new competencies

Use it as a tool for career planning.

Update Regularly

Don’t let your Passport get stale. Update it when things change, not once a year when you remember.

Link Generously

Add links to your work:

• GitHub repositories
• Published articles
• Portfolio projects
• Conference talks

Links provide evidence and context for your claims.

Technical Details

Data Model

Each Passport includes:

• User ID (links to your account)
• Basic information (name, headline, bio, location, contact)
• Work history array (positions with company, role, dates, description)
• Education history array (institutions with degree, field, dates)
• Hard skills array (skill name, proficiency level)
• Soft skills array (skill name, proficiency level)
• Certifications array (name, issuer, date, credential ID)
• Achievements array (title, description, date)
• Social connections (GitHub, LinkedIn, portfolio, other links)
• Stamps and layers (achievement badges and verification levels)
• Privacy settings (visibility, contact sharing)
• Timestamps (created, updated)

CV Import Processing

CV import uses OpenAI’s API to parse documents:

1. Document is uploaded and converted to text
2. Text is sent to OpenAI with a structured extraction prompt
3. AI returns JSON with extracted fields
4. Fields are mapped to Passport data model
5. User reviews and confirms imported data

The process typically takes 5-10 seconds for a standard resume.

Radar Chart Rendering

The skills radar chart is generated dynamically:

• Skills are grouped into categories (technical, design, communication, etc.)
• Proficiency levels are normalized to a 0-100 scale
• Chart is rendered using a visualization library
• Interactive tooltips show skill details

The chart updates in real time as skills are added or modified.

Storage

Passport data is stored in MongoDB:

• Core profile data in user document
• Work and education history as embedded arrays
• Skills as embedded arrays with proficiency metadata
• Social connections as embedded object

This structure allows fast retrieval and flexible querying.

Integration with Other Features

Passports integrate with other Flowstate features:

Offices

Office members can view each other’s Passports, making it easy to understand team composition and expertise.

Rooms

When you participate in a Room, others can view your Passport to understand your background and perspective.

Collaboration

Passports help teams identify who has the skills needed for specific tasks or projects.

Future Enhancements

Planned improvements to Passports include:

• Skill endorsements from colleagues
• Project portfolio with rich media
• Recommendations and testimonials
• Career timeline visualization
• AI-suggested profile improvements
• Integration with external verification services
• Custom sections for unique credentials

Your Passport is your professional identity on Flowstate. By keeping it current and complete, you make it easier for others to understand your expertise and for opportunities to find you.